Business & Finance Solutions

Student Accounts oversees BruinBill (the campus billing platform). The UCLA Registrar's Office is responsible for assessing mandatory registration fees & campus charges for the academic year. Questions regarding class registration/enrollment, declaring non-attendance, withdrawing or dropping classes, drop deadlines, tuition fee amounts, contesting tuition fees, and ordering transcripts/diplomas, should be addressed to the Registrar's Office. If you have non-billing questions about other mandatory fees on Regular Term Bill (such as Housing and Transportation), please contact the respective department.

Some or all instruction for all or part of the Academic Year may be delivered remotely. Tuition and mandatory fees have been set regardless of the method of instruction and will not be refunded in the event instruction occurs remotely for any part of the Academic Year.

Fee Assessment
While Tuition and Mandatory Campus Fees and housing fees for regular term undergraduate students are assessed quarterly, other fees may be assessed on BruinBill by campus entities at any time throughout the academic year. More billing events for the academic year can be found on the Student Billing Calendar. 

The main account holder is responsible for reviewing their bill at least once per month, including six months after leaving the University to account for fees with delayed posting.

Quarter Tuition & Housing Mandatory Campus Fee Assessment Schedule*

*Figures for tuition and fees represent currently approved amounts and may not be final. Actual tuition, fees, and deadlines are subject to change by the University of California as determined to be necessary or appropriate. Final approved tuition and fee levels may differ from the amounts presented. Students who are in a self-supporting or special program (e.g. FEMBA or EMBA) or a semester calendar may have different deadlines than the billing schedule outlined above and should refer to their department or program for assessment dates and deadlines.

Deadlines
Fees and their respective deadlines are listed on BruinBill under the Activity Details page. In general, charges posted on the BruinBill Regular Term Bill account must be paid in full by the 20th of the month following the posting date of the charge. For example, a fee posted any time in August 2023 would be due by September 20, 2023. If the 20th of the month falls on a weekend or holiday the due date is the last business day prior to the 20th. Payment must be made by 5:00 p.m. online or by 2:00 p.m. if made in-person at the cashier's office (Payment Solutions & Compliance).

Submitted payments are applied to the previous account balance and mandatory fees first. More information can be found on the Application of Payments on BruinBill web page. Bi-weekly billing reminders are distributed as a courtesy to main account holders. Regardless of their delivery/receipt, it remains the main account holder's responsibility to monitor the account and pay due fees by the deadline.

In order to offset the administrative cost to the University for collection efforts, SFS reserves the right to charge fees to BruinBill accounts with past due balances. The main account holder is responsible for resolving all past due balances and/or financial hold(s) to bring the account back to good standing. Non-Student/Contract Accounts are also subject to these fees, with the exception of account holds. Contract Account holders are not assessed service fees.

The account hold and service fee listed below are assessed by SFS to qualifying accounts with a past due balance on Regular Term Bill. Accounts may also be subject to related penalty actions, holds, and fees from other UCLA departments, or additional SFS actions, if the account has a returned payment or other reason. 

Delinquent Account Hold 
You can view active holds on your account by going to my.ucla.edu and selecting Academics and Holds.

Fees and their respective deadlines are listed on BruinBill under the Activity Details page. Each month the balance must be paid by the due date. Students with accounts that have a qualifying past due balance are subject to the placement of a financial hold on the account, which is assessed on the last business day of each month that their qualifying charges become past due. 

The KR hold is an Academic Financial Level Two hold (AF2) that prevents enrollment, campus services, grades, and the issuance of a diploma. The hold will be automatically removed when the University receives a payment for the entire past due balance, or if an alternative arrangement is made by the student and University. 

Students may contest the placement of a hold on their account. However, the hold will remain active while their appeal is under review. 

Service Fee for Nonpayment of Tuition & Mandatory Fees
In order to attend and receive credit for courses taken at the University and be considered registered for the term, students must have tuition and mandatory campus fees paid in full. Failure to pay tuition by the respective fee payment deadline, or enroll in BruinPay Plan, may result in the student's courses being dropped and/or the assessment of a Service Fee. The $50.00 Service Fee is assessed in order to offset the administrative cost to the University for collection efforts on the account.

The schedule below provides a general timeline of actions:  

Specific course drop dates for the term can be found on the UCLA Registrar's Term Calendar.
Specific Service Fee assessment dates for the term can be found on the Student Billing Calendar.

Accounts that are in delinquency (unpaid past due balance for qualifying fees) for 240 days will be assigned to Write-Offs, which is overseen by UCLA Debt Management Services. Additional holds may be assessed on the account. 

Please be advised, once an account is assigned to Write-Offs, the Student Accounts Office no longer manages the account and cannot make arrangements with the student to settle the debt. Questions regarding the removal of holds, payment options, etc. must be addressed with Debt Management Services. 

Debt Management Services refers balances to the Franchise Tax Board on an annual basis for the potential collection of delinquent balances. 

A student seeking to resolve a debt grievance prior to the University placing a debt hold on a billing account may follow the procedures outlined in UCLA Procedure 210.1: Student Debt-Related Holds Grievances. 

The Procedure outlines the process for filing and resolving a debt grievance by a student contesting the validity of a debt owed to the University, in cases where the University proposes to place a debt related hold on the student's records.