Form 8300 is required to be filed with the IRS when the University receives cash of more than $10,000 in a single transaction, or 2 or more related transactions within a 12-month period. The Form must be filed by UCLA Tax Services within 15 days of the receipt of the cash.
With respect to cash received for educational and medical services provided by the University, "cash" is defined as U.S. and foreign currency and coin. If your department receives cash of over $10,000 within a 12-month period from a UCLA student or patient, please take the following steps on the day that the cash is received:
- Complete the Form 8300 Worksheet* at the time of the cash payment (see Related Information for the Worksheet)
- Give a copy of the "Memo to Payers of Cash to the University" to each cash payer (see Related Information for the Memo)
- Inform Tax Services by email (ubudhraja@finance.ucla.edu) that a cash payment in excess of $10,000 has been received
- Send the completed Form 8300 Worksheet to Tax Services via campus mail or fax. The address is:
Tax Coordinator
UCLA Tax Services
10920 Wilshire Blvd, #500
Mail Code: 143348
Fax (310) 794-8147
* The worksheet should not be sent via e-mail for security reasons.
Please contact Tax Services if your department receives the following payments for the sale of a consumer durable, a collectible or a travel or entertainment activity:
- Cash or cashier’s checks, bank drafts, traveler’s checks and money orders with a face amount of $10,000 or LESS. Form 8300 reporting is triggered if the combined amount of these payments is over $10,000. (Bank wires, checks drawn on individual personal accounts and checks drawn on business accounts do not fall under the IRS definition of "cash".)
For additional information, please see the UCOP Form 8300 Guidelines in the Related Information section, or contact Tax Services (x49868).
