California Public Records Act (Government Code Section 6250 et seq.)
Privacy of and Access to University Public Records
The California Public Records Act declares that access to information concerning the conduct of the people's business is a fundamental and necessary right of every person in the State, that public records are open to inspection at all times during regular office hours, and are subject to inspection and copying by every person except as provided in the Act.
The University of California classifies University records in three categories:
NONPERSONAL
Unlimited access releasable upon request: Name, campus address and telephone number, title, rate of pay, job description and date of hire.
PERSONAL
- Unlimited access by individual, limited access by others: Home address and telephone number.
- Releasable upon request: Name, campus address and telephone number, title, rate of pay, job description and date of hire.
- Non-Disclosable except as provided by law: Birth date, marital status, citizenship, social security number, prior non-University employers, relatives' names and personal data, etc. Attendance records, income tax withholding information, performance evaluations.
CONFIDENTIAL
Non-Disclosable except as provided by law: Criminal law enforcement records. Investigative materials relating to a specific violation of law. Medical, psychiatric, or psychological material where such release would be detrimental to the individual's health (to be determined by medical/psychiatric consultation). Written testing or examination materials and scoring keys. Academic personnel letters of recommendation.
