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UC Travel Center (UCTC) Procedures During Next Wave of UCPath Data Conversion of Other Campuses

Beginning March 1, 2019, as the next wave of campuses joins UCPath, the UC Travel Center will experience some blackout periods, which will affect new employees and may affect their access to the Connexxus Portal, Pre-Trip Authorization (PTA) and Express system.

Who is Impacted: New employees and Employees requiring change to their employee profile

Which Campus: UCLA

When: Friday, March 1 at 5:00pm – Thursday, March 7 at 8:00am

            Thursday, March 14 at 5:00pm – Wednesday, March 20 at 8:00am

 

If access to the Connexxus portal is not available, please see the steps below to make business travel reservations with UC Travel Center

  • A Travel Arranger from your department who has access to Connexxus will be able to book your travel via the Connexxus / UC Travel Center Online Booking Site
  • You or your Travel Arranger can call 800-235-8252 or email UC Travel Center at travel@finance.ucla.edu  to speak with a UC Travel Center Travel Consultant.

 

If a new employee requires a Pre- Trip Authorization (PTA) during this period, please follow the steps below:

  1. Identify someone who can create PTAs on his or her behalf

  2. PTAs should be created as a non-employee

  3. Title, business justification, FAU sections should be filled out as necessary

  4. COMMENT sections should include new employee name with UID and UCPath blackout period

The following Express functions maybe impacted.

REGISTERING A NEW EMPLOYEE

If a new employee incurs business travel or entertainment expenses during this time, please advise them to wait until after the outage period to register in Express and submit a reimbursement claim.

UPDATING DEPARTMENT PROXY ACCESS

Department Security Administrators (DSAs) will not be able to update department proxy access for current Express users that have a change to their employee profile during the transition period. Please wait until after the outage period to update their proxy access in DACSS.

QUESTIONS

Questions or concerns on the Express System, please email travelacct@finance.ucla.edu

Questions or concerns on the Pre-Trip Authorization System and Connexxus portal, please email travel@finance.ucla.edu

 

Thank you,

UC Travel Center

310.206.2639

www.travel.ucla.edu

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Policy