Within Concur (formerly Express), expense reports have two unique identifiers: Report Key and Report Number. In the near future, SAP Concur will be sunsetting the Report Key functionality.
In preparation for this change, Concur general ledger (GL) transactions will no longer list Report Key.
NOTE: Please share this communication with your fund manager(s) and any other individuals who may be impacted.
What Does This Mean?
Effective yesterday evening, April 8:
- The general ledger Description field was updated to display the six-digit, alphanumeric Report Number. No other GL data changes were made.
- Concur transaction invoice numbers in UCLA’s backend payment system were reconfigured to align with Report Number.
This change only impacts new transactions – historical data will continue to include Report Key.
To aid in this transition, we have developed comprehensive key-to-number crosswalk files for all Concur transactions through April 7, 2025. New transactions will continue to be added the first business day of every week.
What’s Next?
Until further notice, both Report Key and Report Number will remain visible in the Concur system for new and historical reports. We will update you as we learn more about SAP Concur’s Report Key sunset timeline.
Review the How to Locate Report Number & Report Key in Concur guide for additional information.
If you have any questions, please create a case through the UCLA Finance Support Portal.
