Sales and Service units should document, maintain and reconcile the following ongoing operating items:
| REVIEW MONTHLY |
|---|
| Recharge Credit and External Revenue | Operating Expense |
- Customer information
- Date service provided
- Usage
- Billing Rate
- Billing Information
- Total Amount Billed and Received
- Process recharge/invoice monthly
| - Payroll details
- Purchase orders and payments
- Travel Reimbursement
- Unallowable Expenses
- Other expenses
|
| REVIEW QUARTERLY |
|---|
| Profit and Loss Statement |
- Internal Recharge
- External Income (Overhead and Mark-Up)
- Operating Expense
- Surplus/Deficit
- Fund Balance
|
| REVIEW ANNUALLY |
|---|
| Equipment Inventory |
- Equipment Asset Number
- Funding Source
- Acquisition Date
- Total Active Cost
- Useful Life
- Depreciation Schedule
|
